Lease Addendum Policy for Leasing Managers

1. Purpose:

   This policy outlines the process and guidelines for leasing managers to submit, review, and implement addendums to leasing agreements, facilitating changes to terms between landlords and tenants.

2. Definition:

   An addendum is a formal document that outlines modifications, changes, or additions to the original leasing agreement. Addendums can encompass various aspects of the lease, including pets, property modifications, occupancy, and additional requests.

3. Submission of Addendums:
   1. All addendums must be initiated by a Leasing Manager through the designated dashboard/system.
   2. Leasing Managers should provide clear and comprehensive details regarding the proposed changes in the addendum.
   3. Required information includes the tenant's name, property address, the specific change being requested, and any relevant documentation or justification.
4. Review and Approval:
   1. Submitted addendums will be reviewed by Support, including property management, legal, and landlords, as needed.
   2. The review process aims to ensure that proposed changes align with legal regulations, property policies, and the original leasing agreement.
   3. Leasing Managers should respond to any clarifications or additional information requests promptly.

5. Types of Addendums:

   The following are common types of addendums that may be submitted:

   1. Pets: Requests for allowing new pets or modifications to existing pet arrangements.
   2. Modifications: Changes to property elements such as mounting TVs, paint color changes, and landscaping alterations.
   3. Occupancy: Requests to add or remove occupants from the property.
   4. Additional Requests: Proposals for additional amenities or equipment, like trampolines, hot tubs, or play set equipment.
   5. Removal of Items: Requests to remove specific items from the property.
   6. Tenant Items: Items left behind by tenants for the use of subsequent occupants.
6. Tenant Communication:
   1. Once an addendum is approved, Leasing Managers are responsible for communicating the changes to tenants in a timely and clear manner.
   2. Provide tenants with the revised terms and any relevant instructions.
7. Implementation:
   1. Upon tenant acknowledgment and acceptance of the addendum, the changes become legally binding and should be implemented promptly.
   2. Any additional charges or fees associated with the changes should be clearly communicated and documented.

8. Record Keeping:

   Maintain comprehensive records of all submitted addendums, their approval status, and relevant communication with tenants.

   These records will serve as a reference in case of any disputes or future references.

9. Legal Compliance:
   1. All addendums must comply with local, state, and federal laws and regulations.
   2. Legal consultation may be sought to ensure the proposed changes are in accordance with legal requirements.
10. Continuous Improvement:
    1. Regularly review the addendum process for efficiency and effectiveness.
    2. By implementing this Addendum Policy will ensure a transparent and structured process for handling modifications to leasing agreements, promoting consistency and compliance across all tenant interactions.